Under occasional supervision, must be mentally and physically capable of performing a variety of clerical duties in order to ensure the effective and efficient preparation, processing and/or maintenance of department documents and records. Performs a variety of other clerical duties and provides assistance to department management, co-workers and the general public as required. Reports to immediate supervisor.

Assists department staff members by performing a variety of complex clerical duties, which may include but are not limited to processing records, forms, applications, official documents, reports, etc.; preparing reports and correspondence; preparing bills; receiving and receipting payments; compiling data; entering data into the computer and generating computer reports; updating electronic, microfilm and/or paper files; preparing documents for microfilming; maintaining filing systems; assists with exhibit installation, document transcription etc.

Types, copies, files and mails various letters of correspondence, reports and official documents.

Processes daily mail.

Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff person. Greets office visitors and performs customer/public service duties as required.

Works on special projects and performs specialized clerical duties as assigned, directly relating to after hour and rental events.

Receives, reviews, prepares and/or submits a variety of documents, which may include department records, logs, inventory lists, routine reports, applications, billing invoices, requisitions, claims for payment, work orders, permits, licenses, vehicle records, supply requests, spreadsheets, official documents, civil papers, etc.

Operates a variety of equipment, which may include a computer, printer, typewriter, copier, fax machine, telephone, two-way radio, audio-visual equipment, calculator, cash register, etc.

Interacts and communicates with departmental supervisors and employees, County department heads and employees, sales representatives, County officials, government agencies, various outside agencies, and professionals, and the general public.

ADDITIONAL JOB FUNCTIONS

Performs related duties as required.

 Assists with weekend programs and after-hour rental events as needed.

Requires a high school diploma supplemented by five to eleven months of clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. General knowledge of regional historical, artistic and scientific information and basic knowledge of museum cataloging and registration systems is preferred.